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© Copyright 2010-2011 North East SAS Users Group

Below is some basic information and standard guideline materials to help you as you create your Paper and prepare your Presentation or Poster. The purpose of the Guidelines is to aid individuals as they prepare a finished professional product and their presentation. The section links below provide helpful information:

Presenter Obligations and Timetable

Terms and Conditions:

If a submitted paper/poster is accepted for presentation at NESUG 2011, I/we agree to:

(1) submit a draft paper on or before June 17, 2011;

(2) submit a Permission To Publish form signed by all authors on or before June 17, 2011;

(3) submit a final paper in PDF format consistent with NESUG Presenter Guidelines on or before July 15 2011; and

(4) have the paper presenter (identified in submitted abstract) registered on or before the early registration deadline of July 22, 2011.

Otherwise, NESUG reserves the right to cancel the conference presentation and remove the paper from the Proceedings.

The following is the schedule for submission of abstracts and, if your abstract is accepted, the timing of the submission of your draft and final versions.

Item Due Date Details
Abstracts April 22

All abstracts must be submitted to the NESUG Call For Papers website. Select your first and second choice sections where you think your presentation might fit to gain maximum exposure of your abstract.

  week of May 9 Section Chairs will notify abstract submitters of their acceptance.
Draft Papers June 17

A draft PDF version of each paper must be submitted to the NESUG Call For Papers website. Earlier submissions are welcome and appreciated by the Section Chairs. The sections chairs and proceedings coordinator will review and provide any necessary feedback to each presenter.
Permission to Publish Form June 17

The Permission to Publish form, must be printed and signed by ALL authors of each paper. Authors can send their signed Permission to Publish forms in one of the following ways:

  • Sign, scan and email to:

    PTP@nesug.org

  • Upload to Conference Manager:

    Follow the file upload instructions given for your papers and slides, but use the Permission to Publish field on the upload screen.

  • Mail to:

NESUG, Inc.
PO Box 5741
Bethesda, MD 20824

  • Fax to the NESUG Fax:

    1.440.744. 2288

Final Papers Due

 

 July 15
The final version of each paper must be in PDF format, named with your paper code and submitted to the NESUG 2011 Call For Papers website.
Early Registration Ends July 22

Early discount ends. All presenters must be registered by this date.

Draft of Presentations (PPT) files loaded

August 12

Whether or not you must submit a draft and/or final version of your presentation in advance of the conference is at the discretion of your section chair. For example, because of the very tight scheduling at the conference, Coders' Corner typically requires a final presentation be uploaded about a week before the conference. Contact your Section Chairs for details specific to your section. Here is a sample Power Point template that can be used.

Hands-on workshop July 27
Hands-on Workshops ONLY: All presenter files, program code, software requests due.

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Paper Guidelines

NESUG does not publish a printed or CD version of the Conference Proceedings. The proceedings will be loaded on the NESUG website. In order to create a professional product, it is important that the papers are prepared in a consistent fashion.

Please refer to the NESUG Presenter Guidelines document for detailed information. Within this document are links to the Permission to Publish form and examples that will assist you in preparing your submission.